Billing

In Cirro, every project requires a billing account, which has details on how incurred costs will be charged. Billing accounts have a one to many relationship, so multiple projects can charge to the same billing account, but every project has only one billing account.

The Billing page contains all billing accounts that are available to a user. This will include billing accounts that you have created or that you are a delegate of (meaning you have permission to edit and assign the billing account to projects).

If you do not see a billing account that you want to use, contact the account owner or a delegate of the account to add you as a delegate.

Creating a Billing Account

To create a new billing account, go to the sidebar and select the Billing page. At the top of this page, click the "Create Billing Account" button.

If you do not have permission to perform this operation, the "Create Billing Account" button will not be available. If you do not have permission but want to create an account, contact the Cirro team.

This button will bring up a pop up window for you to fill out the following information:

• Account Owner: An email for the official owner of the billing account.
• Account Name: A unique name for your billing account.
• Account Organization: The name of the organization associated with the account owner (e.g. Fred Hutch).
• Contact Name: The name of the person who should be contacted for any issues regarding billing.
• Contact Email: The email for contact person.
• Contact Phone: (Optional) The phone number for contact person.
• Customer Type: Select "Internal" if the account owner and organization is Fred Hutch, "Consortium" for other Seattle Cancer Consortium members, and "External" for another organization.
• Billing Method: Choose how you want to charge for your project. Your options are a budget number, a purchase order, or a credit (e.g. an AWS credit).
• Billing Value: Enter the budget number, purchase order number, or credit number based on your selection above.

Once your billing account has been created, select the account from the Billing page to add people who are allowed to use the account, also known as "delegates".

Editing a Billing Account

To edit an existing billing account, select the account name on the Billing page to bring up a pop up window where you can edit the following information:

• Account Name: Choose a unique name for your billing account.
• Organization: Enter the name of your organization (e.g. Fred Hutch).
• Contact Name: Name of the person who should be contacted for any issues regarding billing.
• Contact Email: Email for contact person.
• Contact Phone: (Optional) Phone number for contact person.
• Customer Type: Select "Internal" if the account owner and organization is Fred Hutch and "External" for another organization.
• Billing Method: Choose how you want to charge for your project. Your options are a budget number, a purchase order, or a credit (e.g. an AWS credit).
• Billing Value: Enter the budget number, purchase order number, or credit number based on your selection above.
• Delegates: Add the emails of users who are allowed to access this billing account. These delegates will be allowed to create projects using this billing account and edit the account itself.